Executive Coordinator, US

Location:  San Rafael, California Category: Commercial Operations

Hiring Manager: Michael Ash ([email protected])

Apply

Description

Who We Are

BioMarin is a global biotechnology company that relentlessly pursues bold science to translate genetic discoveries into new medicines that advance the future of human health.

Since our founding in 1997, we have applied our scientific expertise in understanding the underlying causes of genetic conditions to create transformative medicines, using a number of treatment modalities.

Using our unparalleled expertise in genetics and molecular biology, we develop medicines for patients with significant unmet medical need. We enlist the best of the best – people with the right technical expertise and a relentless drive to solve real problems – and create an environment that empowers our teams to pursue bold, innovative science. With this distinctive approach to drug discovery, we’ve produced a diverse pipeline of commercial, clinical and preclinical candidates that have well-understood biology and provide an opportunity to be first-to-market or offer a substantial benefit over existing therapeutic options.

About Commercial

Our Commercial organization leads our global sales and marketing strategies around the world. Our integrated team continues to solidify BioMarin’s commercial presence in the United States and Europe and is rapidly growing in other regions, such as Latin America, the Middle East and Asia-Pacific.

The Executive Coordinator will be responsible for providing day-to-day administrative support to the US Country Lead, Skeletal Conditions BU as well as other Commercial leaders in the US including Head of Marketing, Skeletal Conditions BU, US Country Lead, Enzyme Therapies BU, and VP, US Value & Access.  This individual will provide support to those leaders in areas such as calendar management, scheduling/coordinating meetings and travel, and expense reporting, as needed. In addition, they will also provide administrative support for contracting process. The Executive Coordinator’s assignments will be varied and complex in nature, often requiring considerable judgment, creativity, and discretion in resolving issues. This individual must be a self-starter and be able to manage multiple priorities independently a dynamic, evolving, and fast-paced environment. 
The Executive Coordinator will also be responsible for the following: 
  • High volume calendar management for leaders who the Executive Coordinator is assigned to support 
  • Understanding priority and seniority of meetings; Initiates and determines which meetings to reschedule to resolve conflicts 
  • Scheduling meetings (virtual, in-person, and hybrid) with participants and stakeholders across various functions and regions/time-zones; Confirms virtual vs in-person attendance as needed 
  • Coordinating catering for on-site critical meetings (when appropriate and approved) 
  • Working and partnering with the Sr. Executive Coordinator to the Chief Commercial Officer of BioMarin’s Global Commercial Organization and working closely with other BioMarin Administrative Assistants 
  • Coordinate and organize complex domestic and international travel (flights, hotel, ground transportation, travel agenda, etc.) 
  • Preparing expense reports, ensuring alignment to policies and submitting in a timely manner 
  • Resolving IT issues, ordering equipment upon request; Maintaining distribution lists 
  • Planning and organizing team building activities for supporting leaders and broader team 
  • Coordinating, compiling, and editing various material upon request 
  • Onboarding support for new hires (org announcements, IT set-up, scheduling introductory meetings, etc.) 
  • Providing administrative support for contract process (e.g., entry of contracts) for the leaders and their teams. 
  
Skills & Qualifications: 
  • Commitment to excellence - perform duties at the highest level possible on a consistent basis; Strong business sense and can decipher priorities and make sound judgment calls when needed 
  • Excellent communicator (verbal and written) - able to interact with people of all levels in a confident, professional manner 
  • Quick learner and self-starter - able to work independently, with a sense of urgency 
  • Responsiveness to deadlines, strong attention to detail, and able to prioritize multiple tasks 
  • Independent judgment and discretion with sensitive/confidential and proprietary information 
  • A high level of professionalism with strong influencing skills and ability to anticipate situations or issues 
  • A can-do attitude; Flexible and adaptable 
  • Team-player who builds and maintains effective relationships, within the department and cross-functionally; Partners well with BioMarin’s Executive Coordinator community 
  
Requirements:  
  • Minimum of 5 – 10 years experience of executive level support, including experience supporting multiple teams; 
  • Excellent computer skills with strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) 
  • Experience with coordinating complex travel; Working knowledge of Concur Expense management 
  • Bachelor’s degree preferred 


Note: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned.

Equal Opportunity Employer/Veterans/Disabled

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Apply Apply Later
← Back to Current Openings

Share